Community Association Administrative Assistant
Job Posting: Lexington Square Condominium Association
Location: Arlington, Virginia
Lexington Square Condominium Association is seeking a professional, organized, and service-oriented Community Association Administrative Coordinator to support the daily operations of our 366-unit condominium community located in Arlington, Virginia. This position serves as a key point of contact for residents, vendors, Board members, and management while supporting administrative operations, resident services, records management, and community coordination. The ideal candidate is highly organized, customer-service focused, technology proficient, and able to thrive in a fast-paced residential environment.
Key Responsibilities
- Professionally respond to resident, vendor, and Board inquiries via phone, email, and in person.
- Maintain resident records, databases, key fob systems, parking permits, and access control information.
- Assist with Board and committee meeting preparation, meeting packets, and document uploads.
- Coordinate move-in/move-out procedures, freight elevator inspections, and common area walkthroughs.
- Maintain vendor certificates of insurance and operational records.
- Assist with community communications, notices, and resident requests.
- Support package handling, amenity reservations, and general office operations.
- Maintain confidentiality regarding Association business and resident matters.
- Support the General Manager with daily administrative and operational functions.
Qualifications
- Minimum two (2) years of administrative, customer service, hospitality, property management, or related experience.
- Strong communication, organizational, and multitasking skills.
- Professional demeanor with excellent customer service abilities.
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PDF tools).
- Ability to work independently and maintain confidentiality.
- Condominium, HOA, or community association experience preferred.
- Familiarity with Community Associations Institute (CAI) best practices is a plus.
Schedule
Tuesday–Friday: 9:00 AM – 5:30 PM
Saturday: 9:00 AM – 3:00 PM
Occasional evening meetings or operational support may be required.
Compensation & Benefits
- Competitive compensation based on experience
- Health and dental insurance
- Paid holidays and PTO
- 401(k) retirement plan
- Professional development opportunities
About Lexington Square
Lexington Square Condominium Association is a professionally managed residential condominium community consisting of 366 homes across four residential towers in Arlington, Virginia. We are committed to operational excellence, professionalism, and exceptional resident service.
To Apply
Please submit your resume to: office (at) lexingtonsquare (dot) org
